Ofuz 0.5.8 has quite a few new features, and over 90 across the board improvements. In this blog post, I want to tell you about the new Auto Responder feature in Ofuz.

An Auto Responder is a mailing list feature that sends timed followup messages to your mailing list. You create a sequence of email templates and tell the Auto Responder how long to wait before sending each one. Then, when new people join your mailing list, the Auto Responder sends out your emails at your chosen intervals using the merge fields from your email templates to personalize each email.

Auto Responders can be a great way to convert contacts into customers. Remember the following important facts:

• On average, it takes 7 contacts within 18 months to make a sale. Reference
• 2% of sales are made on the first contact, 3% on the second, 5% on the third, 10% on the fourth, and 80% on the fifth to twelfth! Reference

Auto Responder sequences should provide interesting or valuable information to your contacts, and it should remind them about the benefits of becoming a customer.

Here’s how to set up an Auto Responder in Ofuz.

1. Sign in to your Ofuz account.
2. Set up any email templates that you plan to use for your Auto Responder.
3. In the top right of the Ofuz page, click Settings.
4. On the left navigation bar, click Auto Responder.
5. Click Create New.
6. In the Auto Responder Name field, type a name for your new Auto Responder.
7. In the Tag Name field, choose the tag that you want to associate with this Auto Responder. Contacts tagged with this tag will receive your new Auto Responder sequence.
8. Click Create.
9. The new Auto Responder appears in your list of Auto Responders. Click the new Auto Responder’s name.
10. Click here to the right of You do not have any auto responder Email Templates for Auto Responder1.
11. Either click Select Email Template and choose an existing email template to add to your Auto Responder, or create a new email template using the form that appears.
12. Fill in the Name field with a name for this template.
13. Fill in the Subject field with the subject you want this email to have.
14. In the Send it in field, type the number of days you want to wait before sending this message.
15. In the Message editor, create your message.
16. Click Create.
17. To create additional emails for this Auto Responder, click Add a new email, and then repeat steps 11 – 16.

That’s all there is to it! Ofuz contacts that are tagged with the tag assigned to your new Auto Responder will automatically receive personalized emails at the intervals you’ve chosen. You can really save yourself some time by combining the Ofuz Web Form feature with the Auto Responder feature.

Thanks for tuning in, and be sure to get a free Ofuz account to take advantage of over 90 enhancements, just released in Ofuz 0.5.8!

We’re excited to announce a new version of Ofuz that includes almost 100 changes, new features, improvements, and bug fixes.

We listen to our users, and your feedback really drives our development. In this release of Ofuz, about 90% of the changes are directly based on your feedback. Please keep the feedback coming!

Some of the new features include:

• Taxes on Invoices (global and per line)
• PDF invoices can be downloaded from Ofuz and sent by email
• Payments can be applied to multiple invoices
• Client view includes a list of all the invoices due
• Auto Responders allow you to create a series of email templates and attach to a tag
• View all your invoices for the year by default instead of Month by Month
• Update the invoices status, so you can manually set an invoice as Sent
• Cancel invoices and delete proposals
• Copy a note, file or document from a contact to a project
• Attached Tasks to Contact and Project
• Notes can now contain some HTML tags
• View Tasks grouped by projects

Private client link with invoice view and online payment

We are very exited about this new release as we have now reached feature parity most of our competitors in the Online Invoicing space. Remember that Ofuz does invoicing and has powerful contact management, group emailing, and task management features!

We are now getting closer to our next major release, Ofuz 0.6. That release will be available as a web-based application at Ofuz.com and as an Open Source download.

Stay tuned, and if you haven’t already, sign up for a free Ofuz account now.

Ofuz is pleased to announce the first public beta of our online application for Small Businesses.

Ofuz is Software as a Service that covers the full business cycle, from getting customers up to getting paid, all in a very easy to use and clean user interface.

Ofuz is composed of 4 main applications: Contact management, Task and todo manager, Project management, and Invoicing, with must-have features for all small businesses such as email marketing, file & document exchange, drop box emails, web forms, contact synchronization, time-sheets, off-line support and social network integration.

Ofuz is focused on customer relations and communication with a minimalist user interface so every feature can be understood instantly.

“Over the past 10 years we’ve collected all the needs from our small business customers, who were frustrated by not finding an Open Source package that answers those needs in a single package. We decided to build it. Today we have a fully working base that works great for us and our 200+ beta testers” says Philippe Lewicki, CEO.

“This release is the first step towards our open source strategy. The current version of Ofuz will be the base for a much larger Open Source project. With a standardized User Interface and a simple Plug-In API, developers will be able to expand Ofuz and customize Ofuz to adapt it to all types of small businesses. Our goal is to do for the business application what Drupal & WordPress did to the CMS and blogging world” continues Lewicki.

Ofuz is a fully usable application open to all small business looking to get control of their leads, todos, documents, and payments.

About Ofuz
Ofuz ( http://www.ofuz.com ) is a startup based in Los Angeles, CA.
It is funded ($250,000) and created by SQLFusion ( http://www.sqlfusion.com/ ) an Open Source support, software development and incubator company based in Southern California. Created in 2003, SQLFusion also developed MailFusion, FormFusion, Open Source Fusion, Drag Drop Sitecreator, Radria, Mashtweet and YogaGlo.

With the hundreds of beta users and thousands of contacts added during beta1, things were getting slow when managing contacts.

The search and tag selection were especially below the acceptable threshold.

So first we built a full Javascript user interface using Google Gears that’s as fast as a desktop application. It also allows you to view your contacts when offline; this will be the base for the future Ofuz Desktop.

To enable Google Gears to manage your Ofuz contacts, go into Settings, choose the Google Gears tab, and then turn it on.

But Gears is not yet available for everyone — like on my Linux 64b desktop.

Then, last week we rewrote the standard web-based version of the contact management section. This added infinite scrolling, so it’s a great performance feature. It initially loads just the first 50 contacts and as you scroll down it loads more contacts until it reaches the end.

Lastly, we moved Ofuz to new hardware servers in a new cloud environment based on Open Source technologies. The result is a 10x performance improvement in Ofuz contact management. Now, even with thousands of contacts the user interface is extremely responsive.

Give us your feedback and let us know how fast it runs for you.

The latest version of Ofuz is now live and ready for beta testing.

After implementing a few hundred changes and features, and fixing tons of bugs, we now have a great version of Ofuz, fully working, and closer everyday to being fully stable.

We are now in private public beta.

The major new features are Invoicing, Google gear integration for performance and an off-line address book, and Google contact sync to synchronize your gmail contacts and Android phone contacts with Ofuz.

For more details on the new features, read the next post below

We have some new servers being configured for next week so we can accept a few thousand additional beta testers.

Thanks to everybody on this great new release.

We are on the final sprint for Ofuz 0.4

The 0.4 tasks are now frozen, and all new requests and minor bug fixes will go into Ofuz 0.5

Even if we still have about 40 tasks & bugs to implement, there is a good chance that Ofuz 0.4 will be released this month.

Even if we have been adding tons of small improvements and features for the past 3 months, we have 3 major features that will go live this month:

Google Gears support

It’s a free and open source add-on created and donated by Google that you install in your web browser, like the flash plug-in.

Once installed, the application can then be used off-line.

The contact search using Google Gears is super super fast, with 2,000 contacts in an instant. For 0.4 we have implemented it as a proof of concept in the Contact management section. It’s totally usable, so if you guys like it we will extend it to additional parts of Ofuz.

Google contact Sync

This means importing and exporting your contacts from Gmail to Ofuz and Ofuz to Gmail.

For now the sync is not automated; you have to go in settings->sync and click Google to import and export contacts to Google.

We did this because some may not want all of their Ofuz contacts in gmail or do not want all of their gmail contacts in Ofuz.

So you still have a choice. Based on your feedback we will adjust this.

Invoicing

This is the last piece. Ofuz was initially designed to cover all the business customer relations needs from start to finish.

- Find customers by organizing your address book and working your network
- Get things done in collaboration with project management.
- Get paid

Now the “get paid” part will be in Ofuz 0.4. It was originally planned to be in Ofuz 0.5, but due to popular demand we created a initial basic version for Ofuz 0.4

In this initial version of the Invoicing we have implemented the following features:

- Create invoices
- Internationalization (currency, number formating)
- Manage payments
- Customers can view invoices online
- Online payment with Paypal or Authorize net

In 0.5 we will add:

- Recurring invoices
- Invoices attached in PDF
- Taxes
- Auto Alert on past due invoices.

I’ll give you more details on the other 40 tasks later this month…

Thanks to all the beta users for their feedback during Ofuz 0.3

The goal of Ofuz is to simplify the task of managing your contacts and related duties by means of our innovative collaboration features.

Ofuz is designed for small businesses. We made it very simple to use and quick to learn.

If you already use Email and Facebook, Ofuz will feel like a natural progression.

Ofuz makes it trivial to interact with all the people in your network, including prospects, customers, vendors, employees, and co-workers.

Ofuz integrates with your web site and email client, allowing you to create new contacts and notes automatically. Users that submit a form through your site will become contacts in your Ofuz account. Further, when you send an email to someone, he or she becomes your contact in Ofuz and their email is added to your notes.

We are now in private public beta.

Ofuz Contacts

Ofuz Tasks

Ofuz Project